Key Printer Features for Your Office: Lease vs. Buy Guide
Have you been planning to buy a printer? Investing in a good printer is a sound decision that can ease your job and make your workflow much more productive in the long run. Before making a purchase, it is essential to think about the key features that your printer must have.
Here is a breakdown of the most important functions to consider when selecting a device for your Columbus office:
1. Type of Printer: Inkjet vs. Laser
The first choice is selecting the right technology for your volume needs: inkjet or laser.
| Feature | Inkjet Printer (Ink Cartridge) | Laser Printer (Toner) |
| Technology | Sprays droplets of ink onto the paper. | Melts toner powder onto the paper. |
| Upfront Cost | Cheaper upfront, suitable for home use. | More expensive than inkjet printers. |
| Speed/Volume | Slower speed and smaller size. | Much faster and more efficient for monochrome or color documents. Can also print larger volumes without problems. |
| Maintenance/Supplies | Ink can be easily refilled, but cartridges can dry up. | Toner doesn’t dry up; has a low maintenance cost. |
The Value of Toner
Toner is used by a laser printer and consists of fine powder that melts to be able to print on paper. Laser technology’s ability to print large volumes quickly with low maintenance costs makes it the preferred option for most businesses.
2. Multifunctionality and Duplex Printing
Investing in a copier lease with multifunction features is a very good investment for you as a business owner.
- Multifunction (MFP): This provides you with different kinds of machine functions (copying, printing, scanning, and faxing) with just one piece of equipment. You don’t have to worry about memorizing multiple user manuals; you access all functions with just a few button presses.
- Duplex Printing: This feature is essential. Having duplex printing would make your workflow easier and faster, as you wouldn’t have to flip the paper manually. The machine automatically flips the paper for both sides to be used, helping you save on paper and cut waste costs.
3. Advanced Security Features
With how everything can be accessed online, modern printers and copiers need robust security measures.
- Data Breach Risk: Documents are often stored on the printer’s internal storage memory for printing, creating a risk of privacy breaches or information leakage.
- Encryption and Access: Printers nowadays are integrated with security encryption that might require a specific keycard or PIN that would only allow authorized users to access and print stored documents.
Finding Your Ideal Machine in Columbus
If you plan to get copiers for your office in Columbus, you can opt to buy or secure a copier lease in Columbus. If you need advanced features like security encryption and high-speed laser printing, leasing is often the most cost-effective solution, as it keeps you current with the latest technology without a large capital expense.
You can contact the nearest service provider in your area so that they can give you more information and other options that can help you decide which printer suits your needs.
Ready to Take the Next Step?
Ready to find the perfect copier for your Columbus office?
Whether you need a short-term copy machine rental (less than one year) or a long-term copier lease (one year and up), the experts at Copier Lease Columbus are here to help. We are a trusted local provider, backed by the nationwide network of Clear Choice Technical Services.
Get a fast, personalized quote based on your specific needs and volume requirements.
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