Office Copier Upgrade Features: What Your Columbus Office Needs
Are you looking to upgrade the office copier? Have you been told that office copiers are becoming a thing of the past and it’s time to switch over to digital office equipment? This post is for you! We’ll discuss why office copiers might be worth upgrading, what features and functions are essential for your business, and how to find the right office copier.
Today’s businesses in Columbus need high-functioning, integrated copiers. Upgrading your device is often necessary to handle increased volume, enhance data security, and support modern digital workflows.
The Critical Factors for Choosing a New Copier
Finding a suitable office copy machine can be challenging without considering all of your options and narrowing down which one is best for you. The features that matter most depend entirely on your specific business needs.
1. Performance & Speed (Volume)
This category determines how efficiently the machine handles your daily print load.
- Printer Speed (PPM): Consider total printer speed or print resolution based on how many pages per minute (PPM) you need.
- Paper Tray Space: Make sure it has enough paper tray space for your office needs, and consider finding a machine with multiple trays if needed to hold more than just one copy type at a time.
- Print Resolution (DPI): Consider the dots per inch (dpi) needed for high-quality graphics and images.
2. Functionality & Connectivity (Workflow)
Modern connectivity and feature sets allow employees to maximize productivity and flexibility.
- Networking Capabilities: Networking Capabilities are essential. This allows users to share data between devices over an office network and will allow employees to print from home, share printers on different floors, or print without using a computer.
- Color Printing: Determine if you will only be using black & white paper, or if you will need color printing capability.
- Paper Size Options: Look for machines with paper size options, which is important if you have large documents like blueprints that need special handling.
3. Investment & Environment (Cost)
These factors relate to the long-term cost and physical impact of the copier.
- Office Copier Cost: Office equipment investments are often a significant part of the business budget. Copier lease considerations help you manage this process.
- Noise Level: Noise can be an issue in office environments, so find one that won’t bother your coworkers too much.
- Maintenance Cost: Consider the office equipment cost to maintain and purchase supplies for the office copy machine.
Recommended Manufacturers for Copier Lease
We recommend looking at the three major office equipment manufacturers as they are top in their class with different features and benefits to consider.
| Manufacturer | Key Area of Focus |
| Canon Office Copiers | Known for quality color reproduction and imaging features. |
| Ricoh Office Copiers | Excellent versatility and speed in high-volume multifunction devices. |
| Konica Office Copiers | Often rated highly for large-volume document management and reliable performance. |
Why Leasing is the Best Option for Upgrades
Allocating funds for a necessary equipment purchase can be problematic. If you plan to get copiers for your office in Columbus, opting for a copier lease is the most budget-friendly way to access the networking and color features you need.
A short-term rental is also available if you need high-end features only for a temporary project.
Ready to Take the Next Step?
Ready to find the perfect copier for your Columbus office?
Whether you need a short-term copy machine rental (less than one year) or a long-term copier lease (one year and up), the experts at Copier Lease Columbus are here to help. We are a trusted local provider, backed by the nationwide network of Clear Choice Technical Services.
Get a fast, personalized quote based on your specific needs and volume requirements.
Contact Us Today
📞 Call us directly for a free quote at (614) 210-0800.
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