This blog post offers excellent, actionable tips on copier maintenance, which is highly relevant to your business as maintenance is often bundled with a copier lease.
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How to Keep Your Office Copier Running Like New in Columbus
It’s frustrating to find that your office copier is not working correctly, leading to an unproductive day. Proper maintenance of your office copier machine is crucial and can save a significant amount of money by minimizing downtime and extending the equipment’s lifespan.
It is crucial to schedule your copier machine for a regular check-up with a service technician as a business owner. This is especially important for devices under a copier lease agreement, where service is often included.
In order to make sure that your office copier machine runs smoothly like brand new, here are some useful tips you should consider.
7 Useful Tips for Office Copier Maintenance
1. Give Your Copier Equipment a Break
Just like human beings, the office copier needs a break. Making it a habit to manage its usage can significantly extend its lifespan:
- If your office closes during weekends, make it a habit to turn off your office copier.
- You can also set the copier to standby or sleep mode when it isn’t used for over 15 minutes.
- If your business operates 7 days a week, consider leasing or buying a second copier machine. By doing this, you can schedule your office copier to have days off every week.
2. Warm It Up Properly
It’s tempting to walk into your office copy room and start the project immediately. However, the warm-up phase on copier machines is designed to complete and align the pre-flight list. Allowing your copier machine to complete its warm-up process can lead to clear copies and a longer life span.
3. Keep the Copier Glass Clean
It is surprising how little lint can ruin the quality of a print. Naturally, glass attracts fine particles and lint, which come off your paper when you are making copies.
- It is highly recommended to set a cleaning schedule for the copier glass.
- By doing this, you can ensure precise and high-quality composition in your documents.
4. Avoid Lines by Cleaning Rollers
Lines in your copies often mean something is wrong with your copier machine. These lines typically represent dust and unwanted particles accumulating on the copier roller. To get rid of those lines in your copies, calling professional help is best.
5. Use Quality Toner and Paper
It is unnecessary to pick the classiest toner and paper, but selecting a mid-range choice will provide high quality at a reasonable price.
- The goal is to confirm quality to minimize toner breaks and leaks, reduce paper lint, and ensure excellent print quality.
- Quality paper also minimizes tears and jams, which are a major cause of downtime.
6. Load Paper Cautiously
One of the top problems that beginners encounter with copier machines is loading the paper the wrong way.
- If the document is not loaded cautiously, you can experience tears and paper jams.
- It is important to make sure that your paper is loaded correctly in the right direction.
7. Schedule Regular Maintenance
If you want your copier machine to work properly, make sure that you never skip its regular maintenance.
- Reliable Service: Copier machine maintenance from a reliable service provider is a must.
- Early Detection: Technicians can easily detect and check issues that need repair before they become major problems.
Conclusion: Protect Your Investment in Columbus
The useful tips stated above will be a great help to make sure that your copier machine will function smoothly and safely. If you find that your office copier is not doing its job, or if you are interested in a preventative maintenance plan, consider calling a professional service technician to check your copier in no time.
If you plan to get copiers for your office in Columbus, you can buy copiers or opt for a copier lease in Columbus. If you only need a machine for a short time, consider a short-term rental instead.
Ready to Take the Next Step?
Ready to find the perfect copier for your Columbus office?
Whether you need a short-term copy machine rental (less than one year) or a long-term copier lease (one year and up), the experts at Copier Lease Columbus are here to help. We are a trusted local provider, backed by the nationwide network of Clear Choice Technical Services.
Get a fast, personalized quote based on your specific needs and volume requirements.
Contact Us Today
📞 Call us directly for a free quote at (614) 210-0800.
Click here to Request a Quote: Request Your Personalized Copier Quote
Need a Repair? Visit our dedicated repair specialists: Copier Repair Columbus
