Copier Leasing or Buying: What You Need to Know for Your Columbus Office
Today’s businesses in Columbus need high-functioning printers and copiers. These are essential office equipment that can boost an employee’s productivity. If your old copier is damaged, or you need to add capacity, how are you going to acquire a new one?
The two main options are leasing or purchasing. A lot of businesses don’t know how to manage this process, which is why you might end up asking yourself whether to lease or purchase a copier.
The best decision depends entirely on your business’s financial health, IT capabilities, maintenance preferences, and budget.
The Ultimate Comparison: Lease vs. Buy
Purchasing a Copier
When it comes to the cost, buying a new copier requires a large up-front cost, which could potentially stress your business finances.
Purchasing a copier also means taking full responsibility for maintaining and managing the device. This is true because purchases generally do not include a service contract. This means you are responsible for the copier’s maintenance, supplies, and equipment upgrades.
Leasing a Copier
Availing copier leasing services gets rid of the possible spending of huge amounts upfront. If you are running a business in Columbus with a limited budget, leasing could help you a lot, as most leasing companies don’t require initial down payments.
Leasing helps you to save money, enabling companies to get an expensive, high-functioning machine at a low cost. Leasing a copier also offers several advantages aside from being a budget-friendly option.
- Technology Updates: You aren’t responsible for constantly updating the office print technology. Leasing enables you to update your office equipment regularly, ensuring your employees use the newest copiers.
- Maintenance Burden Lifted: Leasing offers you the freedom to upgrade without additional costs and could also lift the maintenance burden from your company, as service is typically included.
Take note that when you lease a copier, you don’t own the machine; it remains the property of the lessor. After the leasing term (which can be long or short-term rental), you return the machine to the vendor, and then you can request an upgrade or renew your leasing agreements.
Summary: Which Option is Best for Your Business?
When deciding whether to lease or buy a copier, you should consider your business needs.
| Factor | Copier Leasing | Purchasing a Copier |
| Upfront Cost | Low or zero; no need for huge initial capital. | High; requires a lot of up-front costs. |
| Maintenance/Service | Service contracts usually included; burden is lifted from your company. | Service contracts are separate; full responsibility falls on you. |
| Technology | Easy to upgrade regularly without additional cost. | Must spend business money on upgrades; machine quickly depreciates. |
| Ownership | You do not own the machine; return it after the term. | You own the equipment. |
| Financial Goal | Great for starting businesses and those with limited budgets. | Best option if you want to save money in the very long run and manage all maintenance internally. |
For businesses that have high copying and printing demand, it would be great to have a high-functioning copier. Since these are very expensive, a lot of starting businesses prefer copier leasing in Columbus.
Ready to Take the Next Step?
Ready to find the perfect copier for your Columbus office?
Whether you need a short-term copy machine rental (less than one year) or a long-term copier lease (one year and up), the experts at Copier Lease Columbus are here to help. We are a trusted local provider, backed by the nationwide network of Clear Choice Technical Services.
Get a fast, personalized quote based on your specific needs and volume requirements.
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