4 Things You Need to Know Before Buying a Copier (or Choosing a Lease)
Finding the best copier for your office is a critical investment decision, similar to finding the best long-term business partner. With so many models and updated specs advertised today, it can be difficult to find the right one that is suitable for your business in Columbus.
To make sure you will not regret your choice, here are some things you need to know before acquiring a printer or office copier:
1. Budget: Prioritize Long-Term Ink Costs
Though some may say that the first thing to check when acquiring a printer is the quality, the budget should be your starting point. Quality is still essential, but many good-quality printers and copiers are available at an affordable price.
- Hidden Expense: Be aware that low-priced printers often have expensive inks or toners. Since supplies are a permanent ingredient, a lesser amount spent initially can lead to greater expenses in the later part of the printing process.
- Solution: Figure out how much your initial budget is for buying or leasing, but always check the long-term cost of ink and toner consumption.
2. The Right Ink System to Choose
Printers have different ink cartridges. And with different cartridges comes along the different inks to choose from.
- Two Cartridges (Black and Color Combo): These two ink cartridges may lessen your expenses for future ink consumption.
- Four Cartridges (Separate Colors): These have separate cartridges for black, cyan, magenta, and yellow. This is a good way to figure out which color you have the least amount of and need to buy, minimizing waste.
- Inkwells (Refillable Tanks): This system features large refillable wells and does not use traditional cartridges. With these, you can stock a lot of inks that can be used for thousands of printing copies, significantly reducing long-term supply costs.
3. Print Quality vs. Speed
We always want the fastest printers in town, but the fastest printers may not satisfy your needed quality.
- The Trade-off: Try to check the number of printed copies you are allowed to print, as faster printers may not deliver the necessary quality.
- Example: The printers used for newspapers, while very fast, are much different from magazine printers; you don’t expect them to print glossy or high-quality images.
- The Balance: High print speed (PPM) is essential for volume, but high resolution (DPI) is vital for marketing materials and professional images.
4. Prioritize Modern, Multifunction Features
New models of printers have additional features as they are being introduced in the market.
- All-In-One: Some of these are the all-in-one feature, where they can print, copy, scan, and fax.
- Advanced Connectivity: Try to check some innovations like being controlled through wireless connections, remotely printing mechanisms, and mobile applications where you can readily edit images or documents before printing without a desktop or laptop.
- The Lease Advantage: These features are now becoming standard, but accessing the most up-to-date models is easier and cheaper through copier leasing services rather than buying new machines every time technology advances.
Conclusion: Lease the Right Copier in Columbus
There are too many variables to check when choosing the right printer to buy. Always bear in mind that the right copier will always feel right according to your needs.
If you plan to get copiers for your office in Columbus, you can opt to buy copiers or secure a copier lease in Columbus. If you only need a temporary machine, consider a short-term rental.
Ready to Take the Next Step?
Ready to find the perfect copier for your Columbus office?
Whether you need a short-term copy machine rental (less than one year) or a long-term copier lease (one year and up), the experts at Copier Lease Columbus are here to help. We are a trusted local provider, backed by the nationwide network of Clear Choice Technical Services.
Get a fast, personalized quote based on your specific needs and volume requirements.
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