Copier Leasing Process: A Step-by-Step Guide for Columbus Businesses
One of the most vital machines needed in any office is a copier. It produces more copies of documents promptly and cheaply, unlike using a printer all the time. Since quality copiers can cost between $13,000 to $65,000, it is expensive for many companies to purchase and upgrade outright. That is why copier leasing services exist.
But many companies are not informed well about the entire process. Here is a step-by-step guide if you are considering availing copier leasing services in Columbus.
5 Steps to Securing a Copier Lease in Columbus
Step 1: Decide Between Leasing and Buying
Before taking specific steps, businesses must ask whether it is wiser to lease or purchase a copier. In the end, many choose leasing due to the financial convenience.
- Financial Benefit: Leasing offers monthly payments that fit the budget, unlike purchasing, which requires huge, upfront capital.
- Maintenance Included: Copier leasing services in Columbus often include routine checking, maintenance, and troubleshooting, which helps the business save thousands of cash from hiring private technicians.
Step 2: Check Your Company’s Qualification
After deciding to lease, check if your company is qualified to avail copier leasing services.
- Requirements: Leasing qualifications usually involve checking the company’s credit, bankruptcy history, and bank history.
- Local Assistance: To ensure you are qualified, look for local copier leasing experts in Columbus who would work with you to find a solution that is suitable for your office.
Step 3: Choose the Right Copier Model
Upon knowing that you are qualified, look for the right copier for you. Make sure it is efficient and fit for your intended use.
- Cost: The average cost of a copier lease is $195 to $950 per month, depending on speed, workload, and advanced features.
- Speed: Copiers have a set pages-per-minute (PPM) speed. The average speed of copiers is around 30ppm, with an estimated time of two seconds per page—perfect for companies that produce high volume with short texts.
- Technology: Laser copiers use toner instead of ink, which provides high-quality prints while being cost-effective due to their high speed and durability, making them the standard choice for businesses.
Step 4: Find a Reputable Copier Leasing Company
After completing the initial assessments, you must start looking for companies offering copier leasing services in Columbus. You can go through their available models, service reviews and ratings from customers, and the company’s history.
Step 5: Read and Finalize the Contract
Once you find the company that would meet your needs, two important reminders apply:
- Know the Average Contract: The average length for leasing a copier is up to 60 months. However, there are companies that offer shorter periods, such as 24 months to 36 months, or even a short-term rental.
- Read the Contract: Companies sometimes do not review the contract before signing, which is a major mistake. This may result in unfavorable agreements, such as automatic renewal after the contract expires without your approval.
Availing copier leasing services in Columbus is an essential investment for every business. Hence, it is a must for this matter to go through every step with care to protect the quality of work your business offers.
Ready to Take the Next Step?
Ready to find the perfect copier for your Columbus office?
Whether you need a short-term copy machine rental (less than one year) or a long-term copier lease (one year and up), the experts at Copier Lease Columbus are here to help. We are a trusted local provider, backed by the nationwide network of Clear Choice Technical Services.
Get a fast, personalized quote based on your specific needs and volume requirements.
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